Login | Register
 
Welcome
Home
About Us
Board of Directors
Community Links
Contact Us
**Landlord & Tenant Information
** New Neighbor Information
Our Location
Members
WLOA Pool Reservation
Board Resolutions
Board Meeting Minutes
ARCHIVED Board minutes
Calendar
Committee Information and Minutes
Architectural Review Committee
Landscape Information
FAQ
Financial Reports
Forms
Governing Documents
Member Directory
Neighborhood Watch
Social Media
Parking
Pools
Recreation Center
Ticket Manager
Reservations
Up Coming Events
Volunteer
 

 

Committee Information and Minutes

Willamette Landing Committee Guidelines

AUTHORITY: Committees provide governance, oversight and management of Association property as well as deliberate and propose policies, procedures and rules and make recommendations to the Board. The committees provide opportunity for community involvement. (Resolution on Establishing Committee Rules)

     Bylaw 4.7   Powers:  The Board of Directors shall have all of the powers and duties necessary for the administration of the affairs of the Association, except such powers and duties as by law or by the Declaration or by these By Laws may not be delegated to the Board of Directors by the Owners.  The Board of Directors may delegate responsibilities to committees or a managing agent, but shall retain ultimate control and supervision. 

PURPOSE:  Committees:

  1. Divide the work of the organization.
  2. Expedite work by removing routine tasks from monthly Board Meetings.
  3. Utilize specific talents and knowledge and
  4. Permit broader participation

GENERAL RESPONSIBILITY: Each committee understands the extent of its authority and liability. Each committee manages tasks without bias and commits the necessary amount of time to do work. Each committee reports monthly to the Board of Directors.

CHAIR RESPONSIBILITIES: 1) Have monthly meetings as needed or a committee function. Monthly meeting should be properly notified on the WLOA website calendar with an attempt to make these meetings on a consistent week, day and time each month. ; 2) Provide an agenda prior to the meeting, meeting minutes and committee attendance, or committee function debrief via email to Liaison and Office Administrator; 3) Present meeting minutes to Liaison and Office Administrator for posting on the WLOA website within 5 working days of the posted meeting when applicable; 4) Provide the Board of Directors with information regarding their meeting discussions which may include findings, actions performed or directed by the committee and recommendations at monthly Board meetings; 5) Strongly recommend at attendance at all monthly Board of Directors meeting. (Resolution on Committee Compensation)

COMMITTEE MEMBER RESPONSIBILITIES: 1) Be an active member of an established committee; 2) Attend monthly meetings a called by the Committee Chairperson OR be present at any WLOA function organized and championed by their committee; 3) Share equally in the distribution of duties necessary for the committee to function at the highest level possible for the enjoyment of WLOA. (Resolution on Committee Compensation)

ARCHITECTURAL REVIEW COMMITTEE (ARC)

Purpose: The ARC Committee is responsible for maintaining the aesthetic and structural integrity of the association and enforcing architecture related CC&Rs.

Duties:

  • Complete an annual inspection of homes
  • Review any applications for modifications, additions, or architectural changes in the community in order to ensure uniformity.
  • Promulgate guidelines to maintain aesthetic standards within the community to preserve values.

BUDGET

Purpose: The Budget Committee is responsible for reviewing the Association’s budgets and assessing related activities, expenditures, assets, liabilities and revenues.

Duties:

  • Review monthly financials vs. budget.
  • Assess funds necessary to complete maintenance over the upcoming year.
  • Estimate Reserve needs to be kept in the budget for unexpected expenses.
  • Set long term financial goals for the HOA.

COMPLIANCE

Purpose: The Compliance Committee is responsible for insuring the compliance with governing documents, CC&Rs, Bylaws and Design Guidelines, is achieved. 

Duties:

  • Based on the guidelines, the Compliance Committee is to respond to all violations that are reported.
  • Provide information to new residents to assist with compliance of the CCRs
  • Recommend enforcement and/or resolutions to CCRs to the Board as needed.

LANDSCAPE

Purpose:  The Landscape Committee is responsible for overseeing front yard and common area maintenance.

Duties:

  • Recommend landscaping improvements within the community.
  • Act as a liaison between the community and service provider(s)
  • Communicate with landscape provider(s).
  • Inspect work performed by the landscape provider(s).
  • Prepare and evaluate necessary landscape related contracts, including but not limited to RFP responses, checking references, and conducting contractor interviews

RECREATION CENTER

Purpose: The Recreation Center Committee is responsible for overseeing the facilities and activities at the Recreation Center (Clubhouse, Fitness Room and Pool).

Duties:

  • Review and update Clubhouse, Fitness and Pool use rules to ensure safety.
  • Review and assess Recreation Center facilities repairs and maintenance, and replacement needs
  • Interview, train and oversee pool monitors
  • Review and evaluate Recreation Center related contracts
  • Serve on-call to respond to Recreation Center after hour’s issues.

SOCIAL

Purpose: The Social Committee is responsible for fostering a cohesive community by organizing events for the entire community so neighbors can meet each other and socialize.

Duties:

  • Plan events for the members of the Association involving the community to encourage participation
Resolution on Committee Compensation eff. 10-1-2016
 
Click here to join one of these committees.
 
COMMITTEE CONTACT LINKS:
 
Architectural Review Committee - Linda A. Johnson, Interim Chair - arc@wloa.org
Jennifer Creighton, member
Richard Henifin, member
Melissa Livingston, member
Rhianna Orr, member
 
Budget Task Force (Ad Hoc) - Josh Clark, treasurer@wloa.org
Gillian Yu, member
Grant Livingston, member
 
Tracey Speelhoffer, member
Julie Wickwire, member
Dick Rusch, member
1 member vacancy
     
Landscape - Linda A. Johnson - Landscape@wloa.org
Kym Pokorny, member
Cara Still, member
Kelsey Sondreli, member
Joe Squire, member
 
Recreation Committee Joan Dickerson, Chair - RecCenter@wloa.org
Sherrie Barr, member
Anne Henifin, member
Lisa Truong, member
Dan Riggs, member
 
Social Committee - Sherry Dickerson -Chair, social@wloa.org
Lindsay Prothero, member
Lauren Bartoholmae, member
, member
Kai Foster, member
     
      
COMMITTEE MEETING NOTES
 
Architectural Review Committee (ARC) Notes
December 2021
November 2021
October 2021
September 2021
August 2021
Annual Meeting Report 2019
December 2019-no report from Chair
November 2019-no report from Chair
September 2019-no report from Chair
August 2019-no report from Chair
July 2019-no report from Chair
January 2019
 
Budget Committee Notes:
December 2018
 
Compliance Committee Notes:
Jan-August 2021-no meeting
December 2020-no meeting
November 2020-no meeting
October 2020-no meeting
September 2020-no meeting
August 2020-no meeting
July 2020-no meeting
June 2020-no meeting
May 2020-no meeting
April 2020-no meeting
March 2020-no meeting
February 2020-no meeting
January 2020-no meeting
December 2019--no meeting
November 2019--no meeting
September 2019-no meeting
May 2019-no meeting
January 2019-no meeting
 
Landscape Committee Notes:
December 2021
November 2021
October 2021
September 2021
August 2021
March 2021
August 2020-no meeting
June 2020-no meeting
March 2020--no meeting
December 2019-no meeting
     
Recreation Committee Notes:
October 2020
May 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
 
Social Committee
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
May 2020
April 2020
March 2020
February 2020
January 2020